If you’re using a Mac with OS X Lion (v10.7) or later installed, you can store copies of your Keynote presentations in iCloud and access them from a different Mac or from the Keynote app on your iPad, iPhone, or iPod touch. This way, you always have the most current versions at hand, no matter which device you were using when you made your latest edits. After you set up iCloud on your Mac, you can save the latest version of your presentation to iCloud.
You can also go to the iCloud website, using a supported browser, to download presentations you’ve stored in iCloud to another Mac that has OS X Lion or later installed, or to a Windows computer, in Keynote ’09, PDF, or Microsoft PowerPoint file format. To learn about how to set up your computer to use iCloud, see the iCloud Help topic on setting up.
Here are a few things to keep in mind about how iCloud helps you manage your presentations across your devices:
If you save a presentation to iCloud on one device, it appears on your other devices only after you connect them to the Internet.
If you edit and close a presentation, but you’re not connected to the Internet at the time, the presentation is saved. It’s sent to iCloud the next time you’re connected to the Internet.
If you edit a presentation on more than one device, before saving any of the edited presentations to iCloud, this will create a document conflict the next time you’re online and Keynote is open. To avoid this, it’s a good idea to save your work to iCloud before editing the same presentation on another device. But if you do get a conflict, you can choose to preserve any or all of the edited versions of the presentation.
If you delete a presentation from iCloud, it’s also deleted from the Keynote app on all your other online devices that are set up to use the same iCloud account.
In iCloud, you’ll see the same folder organization that appears on all other online devices that are set up to use the same iCloud account.
If you change the filename of a presentation in iCloud, the filename is changed on all other online devices that are set up to use the same iCloud account.
Updating presentations using iCloud works differently, depending on whether you’re using OS X Lion or OS X Mountain Lion (v10.8).
With the presentation open, choose File > “Move to,” choose iCloud from the Move pop-up menu, and then click Move.
The presentation is moved from its previous location on your hard disk and saved to iCloud, but you can still access it and edit it when you’re not connected to the Internet. If you want to save an additional copy of the presentation in another location on your hard disk, first duplicate the presentation, and then move one of the copies to iCloud.
Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.
Click iWork, and then click Keynote.
Click the Action menu (looks like a gear) at the top-right of the browser window, and then choose Upload Presentation from the menu.
Locate and select the presentation you want to copy to iCloud, and then click Choose.
A copy of the presentation is saved to iCloud. If you edit the original presentation on your Mac, the edits aren’t reflected in the copy that’s stored in iCloud until you save the edited version to iCloud again.
Open Keynote, and then click iCloud in the top-left of the Open dialog.
If Keynote is already open, choose File > Open to see the Open dialog.
Double-click the presentation icon to open it.
If you edit the presentation, your changes are automatically saved to iCloud, if you’re connected to the Internet. If you’re not connected to the Internet, your changes are saved, and then sent to iCloud as soon as you’re connected.
Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.
Click iWork, and then click Keynote.
Select the presentation you want to download, and then click Download.
Choose Keynote ‘09 from the pop-up menu.
A copy of the presentation is downloaded to your Mac. If you edit the presentation on your Mac, the edits aren’t reflected in the copy that’s stored in iCloud until you save the edited version to iCloud again.
If you’re using Mountain Lion, and you edit a presentation on multiple devices before any of those updates are saved to iCloud, a dialog tells you the modifications aren’t in sync. You can decide which versions of the presentation you want to keep.
In the dialog, select the checkbox next to each version of the presentation you want to keep.
Click “Keep Selected.”
If you select more than one version of the presentation, all versions are saved to iCloud. A number is appended to the presentation’s filename, so that no two files have the same name. For example, if you keep two versions of a presentation called “Seven Wonders,” they appear as “Seven Wonders” and “Seven Wonders 2.”
All the saved versions of the presentation are also saved to your other online devices that are set up to use the same iCloud account.
If you can’t save a new or edited presentation to iCloud, your iCloud storage space might be full. If you’ve saved the presentation in iCloud on a Mac with OS X Mountain Lion installed, the saved presentation remains on your Mac and is sent to iCloud when space becomes available.
To free up space in iCloud storage, do either of the following:
Delete one or more presentations from iCloud.
Purchase more storage space for iCloud. You can do this in iCloud preferences (choose Apple menu > System Preferences, click iCloud, and then click Account Details).
Deleting or moving a presentation out of iCloud automatically deletes it from iCloud and from your other online devices that are set up to use the same iCloud account.
If your computer has OS X Mountain Lion installed, open Keynote, and then click iCloud in the top-left of the Open dialog. Drag the presentation out of the Open dialog.
The presentation is deleted from iCloud and moved onto your hard disk.
If your computer has OS X Lion installed, do the following:
Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.
Click iWork, and then click Keynote.
Select the presentation you want to delete.
Click the Action menu (looks like a gear) at the top-right of the browser window, and then choose Delete Presentation from the menu.
For more information about managing your presentations in iCloud, see the section on Documents in iCloud Help.